SoniClear RealTime: Transforming Transcription

AI-powered transcription has transformed digital court reporting and government documentation from a manual grind into a streamlined, high-tech profession.

AI transcription technology amplifies human expertise by offloading the mechanical process of typing to AI. Court reporters and clerks can focus on producing accurate transcripts and minutes instead of spending the majority of the time typing. AI transcription also now makes it possible to see the transcription in real-time for judges and attorneys.

At SoniClear, we offer you two AI transcription solutions: on-demand post-production transcription and real-time transcription for live text display.

Understanding the Two Approaches

On-Demand Transcription

The on-demand transcription service is integrated into SoniClear products: Court Recorder 10, Gov Recorder 10, Meeting Recorder 10, and Transcriber 10. You can convert recorded audio to text from any of the programs after you finish recording. It's like having someone type for you, only dramatically faster and more efficient. In addition, the on-demand transcription feature generates AI-powered summaries with eight format options customized to meet different needs—business meetings, government sessions, action item minutes, hearings, court proceedings, and depositions.

How it works:

1. Record your meeting, deposition, or court session (or import MP3, MP4, or WAV files from another recording device).
2. Upload to SoniClear Cloud with a single click to start transcription.
3. Download the completed transcript and AI summary in minutes.
4. Review making corrections in Microsoft Word for a final transcript or meeting minutes.

Key Features:

• Fast Processing: Transcribes up to 40x faster than the length of the recording.
• Flexible Formats: Creates verbatim transcripts and AI-generated summaries for minutes.
• Sync Playback: Click on any text to listen to the audio from that point in the recording.
• Control Costs: Eliminate expensive manual transcription typing with affordable AI transcription.

Real-Time Transcription

The real-time transcription service is provided by the SoniClear RealTime 10 software. The program streams text from the cloud transcription server as people speak, displaying words on-screen instantly.

How it works:

1. Capture audio from a microphone or a sound system in the room.
2. Stream securely to the SoniClear Cloud transcription server.
3. View text on-screen within 1–2 seconds.
4. Save the text to a file or to a SoniClear recording for later review.

Key Features:

• Live Display: Immediate text access for people in the room such as judges, attorneys, or meeting participants.
• Visual Confirmation: Verifies recording accuracy while recording.
• Instant Review: Scroll through the text while it continues to capture every word.
• Independent: Works with SoniClear or independently when using other court reporting services.

The Critical Differences: Side-by-Side

Choosing the Best Solution

Choose On-Demand For:

• Government Meetings: Create summary or action minutes quickly after council meetings or board sessions.
• Certified Transcripts: Produce accurate transcripts for appeals or archives where immediate text isn't required.
• Depositions & Interviews: Handle standard discovery or witness interviews efficiently.
• Increased Accuracy: More accurate than real-time for faster transcript preparation.

Choose Real-Time For:

• Active Trials: Support judges who need to review testimony or verify statements immediately.
• Complex Litigation: Assist attorneys in high-stakes depositions where rapid questioning requires instant reference.
• Digital Court Reporting: Reduces the need for typing notes and speeds up readbacks.
• Steno Court Reporting: Provide an AI backup for high-speed testimony or complex technical vocabulary.
• Quality Assurance: Allow court administrators to monitor recording accuracy in real-time.

The Power of Both: A Strategic Combination

Sophisticated legal operations often use both services to maximize efficiency and reliability.

The Integrated Approach:

1. During the proceeding: Use real-time transcription for immediate access, readbacks, and decision-making.
2. Post-proceeding: Use on-demand transcription to process the high-quality audio recording for the final certified transcript.

Why this works:

• Redundancy: Two independent transcription processes provide double verification.
• Quality: Real-time serves immediate needs, while on-demand processing utilizes the optimized audio file for a polished final record.
• Flexibility: Scale services based on the specific needs of the case or meeting.

Real-World Application Scenarios

• Challenge: Clerks falling behind on minutes for dozens of annual council meetings.
• Solution: Gov Recorder 10 + SoniClear Cloud on-demand transcription.
• Why It Works: The on-demand service provides both verbatim transcript and a summary for producing meeting minutes. Speed up the process of producing minutes to eliminate meeting minute backlogs.

• Challenge: Judges need to reference technical testimony instantly during multi-week trials without interrupting the flow.
• Solution: Court Recorder 10 + RealTime 10.
• Why It Works: The judge views a live transcript stream on the bench monitor for immediate review. This supports real-time decision-making while Court Recorder 10 captures the audio for producing the final certified transcript.

Integration of Transcription with SoniClear Recording

The beauty of SoniClear transcription lies in its seamless integration and flexibility. You can choose on-demand cloud transcription and real-time transcription as needed with the Gov Recorder 10, Court Recorder 10, and Meeting Recorder 10 products. It also works with recordings made with other recording systems and conferencing services.

This ensures that regardless of your process, you benefit from consistent audio format support, advanced voice recognition, and continuous AI enhancements across your entire organization.

Getting Started with SoniClear Transcription

• Record with SoniClear: Choose the software that matches your needs. Transcription capabilities are built-in to all of these products: Gov Recorder 10, Court Recorder 10, Meeting Recorder 10, Transcriber 10.
• Record with Other Systems: Transcriber 10 is available as a standalone subscription that works with any audio or video format (MP3, MP4, WAV), utilizing your existing hardware.

Experience this powerful technology firsthand and discover how it can transform your organization's transcription workflow. Schedule a personalized consultation with our sales team today by contacting our sales team.